Data protection

Information from the Akademie² für Pflege und Gesundheit Ortenau gGmbH in accordance with Art. 13 of the GDPR:

• Information for applicants for employment at the Akademie² 
• Information for applicants and participants
• Information for lecturers
• Information for suppliers
• Information for cooperation partners

With the following information, we would like to give you, as the “data subject,” an overview of how we process your personal data and your rights under data protection laws. It is generally possible to use our website without entering any personal data. However, if you wish to use specific services offered by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent.

The processing of personal data, such as your name, address, or email address, is always carried out in accordance with the General Data Protection Regulation (GDPR) and in compliance with the state-specific data protection regulations applicable to the “Akademie² für Pflege und Gesundheit Ortenau gGmbH Berufsfachschule für Pflege” (Ortenau Academy for Nursing and Health gGmbH Vocational School for Nursing). With this privacy policy, we would like to inform you about the scope and purpose of the personal data we collect, use, and process.

As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection possible for the personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us by alternative means, for example by telephone or mail.

The responsible party within the meaning of the GDPR is:
Akademie² für Pflege und Gesundheit Ortenau gGmbH
Vocational school for nursing
Moltkestraße 12
77654 Offenburg
Germany

Phone: 0781 / 472-6900
Fax: 0781 / 472-6902
Email: offenburg(at)akademie2.de

Representatives of the controller: Andreas Heck, CEO and school director  Walter Anton, Deputy CEO and school principal

You can contact the data protection officer as follows:

Ms. Sandra Stahn
Email: datenschutz(at)akademie2.de

You can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

Your personal data will not be transferred to third parties for purposes other than those listed below. We will only pass on your personal data to third parties if:

1. you have given your express consent to this in accordance with Art. 6(1)(a) of the GDPR,
2. the transfer is permissible under Article 6(1)(f) GDPR to safeguard our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,
3. in the event that there is a legal obligation to disclose data in accordance with Article 6(1)(c) of the GDPR, and
4. this is legally permissible and necessary for the performance of contractual relationships with you in accordance with Art. 6(1)(b) GDPR.

In order to protect your data and, if necessary, enable us to transfer data to third countries (outside the EU/EEA), we have concluded agreements on order processing based on the standard contractual clauses of the European Commission.

5.1 SSL/TLS encryption

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data, or contact requests that you send to us as the operator. You can recognize an encrypted connection by the fact that the address line of the browser contains “https://” instead of “http://” and by the lock symbol in your browser line.

We use this technology to protect the data you transmit.

5.2 Data collection when visiting the website

When you use our website for informational purposes only, i.e. if you do not register or otherwise provide us with information, we only collect data that your browser transmits to our server (in so-called “server log files”). Our website collects a range of general data and information each time you or an automated system accesses a page. This general data and information is stored in the server log files. The following may be collected

1. browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system reaches our website (so-called referrer),
4. the subpages that are accessed via an accessing system on our website,
5. the date and time of access to the website,
6. an abbreviated Internet Protocol address (anonymized IP address),
7. the Internet service provider of the accessing system.

We do not draw any conclusions about your person when using this general data and information. Rather, this information is required in order to

1. deliver the content of our website correctly,
2. optimize the content of our website and the advertising for it,
3. ensure the long-term functionality of our IT systems and the technology of our website,
4. and provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack.

We therefore evaluate this collected data and information statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data in the server log files is stored separately from all personal data provided by a data subject.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest follows from the purposes listed above for data collection.

6.1General information about cookies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our site.

The cookie stores information that is related to the specific device used. However, this does not mean that we immediately become aware of your identity.

The use of cookies serves to make the use of our website more pleasant for you. We use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your device for a specific period of time. If you visit our site again to use our services, it will automatically recognize that you have already been with us and what entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize that you have already visited our site when you visit it again. These cookies are automatically deleted after a defined period of time.

6.2 Legal basis for the use of cookies

The data processed by cookies, which is necessary for the proper functioning of the website, is therefore necessary to safeguard our legitimate interests and those of third parties in accordance with Art. 6 (1) (f) GDPR.

For all other cookies, you have given your consent in accordance with Art. 6 (1) (a) GDPR via our opt-in cookie banner.

7.1 Contacting us / Contact form

When you contact us (e.g. via the contact form or email), personal data is collected. The data collected in the case of a contact form can be seen on the respective contact form. This data is stored and used exclusively for the purpose of responding to your request or for establishing contact and the associated technical administration. The legal basis for the processing of the data is our legitimate interest in responding to your request in accordance with Art. 6 (1) lit. f GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) lit. b GDPR. Your data will be deleted after your request has been processed, which is the case when it can be inferred from the circumstances that the matter in question has been conclusively clarified and provided that there are no legal retention obligations to the contrary.

7.2 Application management / Job exchange

We collect and process the personal data of applicants for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if an applicant submits the relevant application documents to us electronically, for example by email or via a web form on the website. If we conclude an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests on our part prevent deletion. Other legitimate interests in this sense include, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG).

The legal basis for the processing of your data is Art. 88 GDPR in conjunction with § 26 (1) BDSG.

7.3 Scheduling appointments for interviews

For special educational offers, you will receive a link via email. You can use this link to access the form provided by cituro to book your interview appointment online. The information collected via mandatory fields is required to process the booking request. In addition, you can voluntarily provide additional information that you believe is necessary for processing the appointment booking. When using the contact form, data is transferred to cituro GmbH, Peter-Dörfler-Straße 30, 86199 Augsburg. You can view cituro's privacy policy at www.cituro.com/datenschutz. Akademie² has concluded a contract for order processing with the service provider.

The processing of your data through the use of the appointment booking service is carried out for the purpose of scheduling the interview on the basis of your consent in accordance with Art. 6 (1) lit. a GDPR. There is no legal or contractual obligation to provide your data, but it is not possible to process your request without providing the information in the mandatory fields. If you do not wish to provide this data, please contact us by other means.

Your data from the appointment booking will be deleted three months after the appointment.

8.1 Newsletter dispatch to existing customers

If you have provided us with your email address when purchasing goods or services, we reserve the right to regularly send you offers for similar goods or services from our range by email. In accordance with Section 7 (3) UWG, we do not need to obtain your separate consent for this. Data processing in this regard is based solely on our legitimate interest in personalized direct advertising in accordance with Art. 6 (1) lit. f GDPR. If you initially objected to the use of your email address for this purpose, we will not send you any emails. You are entitled to object to the use of your email address for the aforementioned advertising purpose at any time with effect for the future by notifying the controller named at the beginning. You will only incur transmission costs according to the basic rates for this. Upon receipt of your objection, the use of your email address for advertising purposes will be discontinued immediately.

We have our own pages on social networks so that we can communicate with you and provide information about our services. When you visit one of our social media pages, we are jointly responsible with the provider of the respective social media platform for the processing operations triggered by this, which concern personal data, within the meaning of Art. 26 GDPR.

We are not the original provider of these pages, but merely use them within the scope of the options offered to us by the respective providers.

As a precaution, we would therefore like to point out that your data may also be processed outside the European Union or the European Economic Area. Use may therefore pose data protection risks for you, as it may be more difficult to protect your rights, e.g., to information, deletion, objection, etc., and processing on social networks is often carried out directly for advertising purposes or to analyze user behavior by the providers, without us being able to influence this. If usage profiles are created by the provider, cookies are often used or your usage behavior is directly assigned to your own member profile on social networks (if you are logged in there).

he processing of personal data described above is carried out in accordance with Art. 6 (1) (f) GDPR on the basis of our legitimate interest and the legitimate interest of the respective provider in order to communicate with you in a modern manner and to inform you about our services. If you as a user are required to give your consent to data processing by the respective providers, the legal basis is Art. 6 (1) (a) GDPR in conjunction with Art. 7 GDPR.

As we do not have access to the providers' databases, we would like to point out that it is best to exercise your rights (e.g., to information, correction, deletion, etc.) directly with the respective provider. Further information on the processing of your data in social networks and the possibility of exercising your right of objection or revocation (so-called opt-out) is listed below for each social network provider we use:

9.1 Facebook

(Joint) controller for data processing in Europe:
Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland

Privacy policy (data policy):
https://www.facebook.com/about/privacy

Opt-out and advertising settings:
https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen
https://de-de.facebook.com/about/privacy/

Joint controller for data processing in Germany:
Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland

9.2 Instagram

Privacy policy (data policy):
http://instagram.com/legal/privacy/

Opt-out and advertising settings:
https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen
https://de-de.facebook.com/about/privacy/

9.3 LinkedIn

(Joint) controller for data processing in Europe:
LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland

Privacy policy:
https://www.linkedin.com/legal/privacy-policy

Opt-out and advertising settings:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

9.4 YouTube

(Joint) controller for data processing in Europe:
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

Privacy policy:
​​​​​​​https://policies.google.com/privacy

Opt-out and advertising settings:
​​​​​​​https://adssettings.google.com/authenticated

9.5 XING

(Joint) controller for data processing in Germany:
XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany

Privacy policy:
​​​​​​​https://privacy.xing.com/de/datenschutzerklaerung

Information requests for XING members:​​​​​​​
​​​​​​​https://www.xing.com/settings/privacy/data/disclosure​​​​​​​​​​​​​​

• 10.1 Friendly Captcha (bot/spam protection)
• Our website uses the  „Friendly Captcha“ service.
• This service is provided by Friendly Captcha GmbH, Am Anger 3-5, 82237 Wörthsee, Germany.
• Friendly Captcha is a new, privacy-friendly protection solution that makes it more difficult for automated programs and scripts (so-called “bots”) to use our website.
• To this end, we have integrated a program code from Friendly Captcha into our website, for example for contact forms, so that the visitor's device can establish a connection to the Friendly Captcha servers in order to receive a calculation task from Friendly Captcha. The visitor's device solves the calculation task, which uses certain system resources, and sends the calculation result to our web server. The web server contacts the Friendly Captcha server via an interface and receives a response indicating whether the puzzle has been solved correctly by the device. Depending on the result, we can apply security rules to requests via our website and, for example, process or reject them.
• The data is used exclusively for the protection against spam and bots described above.
• Friendly Captcha does not set or read any cookies on the visitor's device.
• IP addresses are only stored in hashed, i.e., one-way encrypted form and do not allow us or Friendly Captcha to identify any individual.
• If personal data is stored, this data will be deleted within 30 days.

The legal basis for processing is our legitimate interest in protecting our website from unauthorized access by bots, including spam protection and protection against attacks such as mass requests, Article 6(1)(f) (GDPR).

Further information on data protection when using Friendly Captcha

10.2 Google WebFonts

Our website uses so-called web fonts provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, for the uniform display of fonts. When you visit a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

For this purpose, the browser you are using must connect to Google's servers. This allows Google to know that our website has been accessed via your IP address. Google Web Fonts are used in the interest of a uniform and appealing presentation of our website.

These processing operations are carried out exclusively with the express consent of the user in accordance with Art. 6 (1) (a) GDPR.

Further information on Google Web Fonts can be found at developers.google.com/fonts/faq and in Google's privacy policy:
https://www.google.com/policies/privacy/

10.3 etracker

Our website uses the etracker analysis service. The provider is etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg, Germany. The data can be used to create usage profiles under a pseudonym. Cookies may be used for this purpose. The data collected using etracker technologies will not be used to personally identify visitors to our website without your separate consent and will not be merged with personal data about the bearer of the pseudonym.

These processing operations are carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of legitimate interest.

You can object to the collection and storage of data at any time with effect for the future.

You can view eTracker's privacy policy at: https://www.etracker.com/de/datenschutz.html.

We have concluded a contract with etracker for commissioned data processing and fully implement the strict requirements of the German data protection authorities when using etracker.

11.1 Right to confirmation

You have the right to request confirmation from us as to whether personal data concerning you is being processed.

11.2 Right to information Art. 15 GDPR

You have the right to obtain from us, free of charge, information about the personal data stored about you and a copy of this data in accordance with the statutory provisions.

11.3 Right to rectification Art. 16 GDPR

You have the right to request the rectification of inaccurate personal data concerning you. Furthermore, you have the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

11.4 Erasure Art. 17 GDPR

You have the right to request that we erase personal data concerning you without undue delay, provided that one of the reasons specified by law applies and that the processing or storage is not necessary.

1.5 Restriction of processing Art. 18 GDPR

You have the right to request that we restrict processing if one of the legal requirements is met.

11.6 Data portability Art. 20 GDPR

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, to whom the personal data has been provided, provided that the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and the processing is carried out using automated procedures, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

Furthermore, when exercising your right to data portability pursuant to Art. 20 (1) GDPR, you have the right to have the personal data transmitted directly from one controller to another controller, insofar as this is technically feasible and does not adversely affect the rights and freedoms of others.

11.7 Objection Art. 21 GDPR

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 para. 1 lit. e (data processing in the public interest) or f (data processing based on a balancing of interests) GDPR.

This also applies to profiling based on these provisions within the meaning of Art. 4 No. 4 GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

In individual cases, we process personal data for direct marketing purposes. You can object to the processing of personal data for such marketing purposes at any time. This also applies to profiling insofar as it is related to such direct marketing. If you object to us processing your data for direct marketing purposes, we will no longer process your personal data for these purposes.

In addition, you have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out by us for scientific or historical research purposes or for statistical purposes in accordance with Article 89(1) of the GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

You are free to exercise your right to object in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures using technical specifications.

11.8 Revocation of consent under data protection law

You have the right to revoke your consent to the processing of personal data at any time with effect for the future.

11.9 Complaint to a supervisory authority

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.

We process and store your personal data only for the period necessary to achieve the purpose of storage or as provided for by the legal provisions to which our company is subject.

If the storage purpose no longer applies or a prescribed storage period expires, the personal data is routinely blocked or deleted in accordance with legal requirements.

The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of this period, the corresponding data is routinely deleted, provided that it is no longer required for the fulfillment of a contract or for the initiation of a contract.

This privacy policy was created with the support of the data protection software: audatis MANAGER.